Exchange mail is messaging software from Microsoft that has many features
like an email client, email server and many other Groupware applications.
Exchange mail is very popular with large business organizations and is mostly
used with Microsoft Outlook. By using the Exchange Server a company can access
SMS, instant messaging, voice mail and email messages from the mobile phones,
tablets, personal computers or web browsers. Starting in 2009 the exchange mail
provides the companies a viable opportunity for hosted
exchange services and cloud based solutions. Exchange mail has many
benefits over its traditional counterpart. Here are five reasons why to select
exchange mail over conventional economic mail services:
Better access
to mailbox: In conventional economical email service when you download the messages
they are stored on the local client. Because when they are taken off of the
server then they cannot be viewed elsewhere except on your Inbox. You cannot
view this data on other folders. But the
exchange hosted services offer you anytime, anywhere access from
multiple locations through various clients. You can access the data through
Entourage, Outlook and Outlook Web Access.
Sharing becomes
easy: This feature of hosted
MS exchange is useful for you in many ways. When you use this service
along with Outlook you can quickly check which resources are available. This
can be done by viewing different calendars available side by side. So you need
your schedule your activities and waste your valuable time in tracking down
your resources. You cannot share only the calendars but all the folders in your
mailbox, your files and almost anything that you have placed on public domain.
This saves on Time Management and quickly recovers the cost you have in buying exchange
hosted services.
Public
folders: Hosted exchange services provide the facility of Public Folders. With
this facility in your hand you need to keep your emails, pictures etc. in
multiple mailboxes. You can sore them in one place called Public Folder and
then view them all from anywhere.
Backup
facility: This is a very important facility offered by hosted
MS exchange. Normally, when your hard disk crashes all your data is
lost. But in exchange one copy of the data is available on the local client
while the other one is on the server. In the unfortunate event of a crash of
your computer the exchange configures your computer and your entire mailbox and
other information is restored. So all the lost data is recovered on your new
computer.
It can be
synchronized with the mobile devices: This is another premium feature. Now
you have no need of sync cable etc. You can remain in touch with your teammates
and customers from anywhere- whether you are in the office or at home or
somewhere else. You can use your Blackberry phone or any Windows Mobile device
for this purpose. Full synchronization is not possible in economical mail
services. For full synchronization you must be on an Exchange Server.
