5 Top reasons to select exchange mail over economical mail services

Exchange mail is messaging software from Microsoft that has many features like an email client, email server and many other Groupware applications. Exchange mail is very popular with large business organizations and is mostly used with Microsoft Outlook. By using the Exchange Server a company can access SMS, instant messaging, voice mail and email messages from the mobile phones, tablets, personal computers or web browsers. Starting in 2009 the exchange mail provides the companies a viable opportunity for hosted exchange services and cloud based solutions. Exchange mail has many benefits over its traditional counterpart. Here are five reasons why to select exchange mail over conventional economic mail services: 

Better access to mailbox: In conventional economical email service when you download the messages they are stored on the local client. Because when they are taken off of the server then they cannot be viewed elsewhere except on your Inbox. You cannot view this data on other folders.  But the exchange hosted services offer you anytime, anywhere access from multiple locations through various clients. You can access the data through Entourage, Outlook and Outlook Web Access. 

Sharing becomes easy: This feature of hosted MS exchange is useful for you in many ways. When you use this service along with Outlook you can quickly check which resources are available. This can be done by viewing different calendars available side by side. So you need your schedule your activities and waste your valuable time in tracking down your resources. You cannot share only the calendars but all the folders in your mailbox, your files and almost anything that you have placed on public domain. This saves on Time Management and quickly recovers the cost you have in buying exchange hosted services. 

Public folders: Hosted exchange services provide the facility of Public Folders. With this facility in your hand you need to keep your emails, pictures etc. in multiple mailboxes. You can sore them in one place called Public Folder and then view them all from anywhere.

Backup facility: This is a very important facility offered by hosted MS exchange. Normally, when your hard disk crashes all your data is lost. But in exchange one copy of the data is available on the local client while the other one is on the server. In the unfortunate event of a crash of your computer the exchange configures your computer and your entire mailbox and other information is restored. So all the lost data is recovered on your new computer.

It can be synchronized with the mobile devices: This is another premium feature. Now you have no need of sync cable etc. You can remain in touch with your teammates and customers from anywhere- whether you are in the office or at home or somewhere else. You can use your Blackberry phone or any Windows Mobile device for this purpose. Full synchronization is not possible in economical mail services. For full synchronization you must be on an Exchange Server.

When you compare the cost of hosted MS exchange services with the advantages you will find that the advantages clearly overweigh other factors and you will be inclined to switch over to exchange mail from the existing economical mail services.