5 Reasons to Have Hosted Exchange Server for Small Businesses

If you are looking towards upgrading your company’s email solution then a preferred thing to do is consider an exchange server. Amongst many of the medium and small sized businesses, the common practice these days is having the hosted exchange server, outsourced. There are a number of reasons for this and here are the top five reasons for outsourcing hosted exchange. It is productive and useful to consider this option which is one reason why a lot of business owners are considering outsourcing exchange servers.

What it can do

In day to day business, the hosted exchange server proves to be very beneficial. Services ranging from advanced tasks, web mail, calendars, hosted exchange mail that is synched, notes, etc. are provided. The best thing is that you can use your smart phone or mobile to access the service, thus making it as convenient as ever. Better performance and communication is possible for the employees of the organization. To arrange business meetings, alerts are sent and communication between the departments gets swifter. It is possible to assign tasks, provide instructions, check status of work, arrange meetings, etc. by having exchange servers outsourced.

Portray Professionalism

Customers need to be given the best impression possible, a task which is most challenging for small business owners. When the hosted exchange is used it portrays better infrastructure and professionalism.  In the past it was only the big companies having ample funds who were able to consider this service or own a department of IT for email services internally. However this has remained a thing of the past since almost every type of business can afford this service.

Work more efficiently

The primary communication mode is the internet and it is compulsory for any business whether big or small to maintain efficient communication.  Running the business will only become more difficult if the communication isn’t efficient enough. When services of a hosted exchange server which is competitive enough are considered, then as a business owner you will get more time to concentrate on the key areas of the business. By paying more attention to the business, it is but natural that over a time period there will be efficiency in work.

Experts Do the Troubleshooting

If there is a problem, there is no need for you to do the troubleshooting since the experts handle the same. You do not have to face or take up the responsibility of fixing issues related to the hosted exchange server. All that you need to do is sit back and relax while the experts troubleshoot, look after and maintain the hosted exchange server.

Outsourcing Is Cost Effective

There is better cost benefit of having the hosted exchange outsourced. It can be quite an expensive affair for you if you consider an MS exchange server of your own. Hence outsourcing it to a hosted exchange server 2010 is a better idea. At a very affordable price, the professional company looks after the hosted exchange service. This is one reason why there are a lot of small companies considering hosted exchange services in the recent times.  Pay as you use model lets you optimize your costs of the e-mail application effectively.

VoIP Buying Guide for Small Business

VoIP Services

Businesses, in India, are replacing their phone lines with high speed internet connection, which they call VoIP, broadband phone or IP telephony. This is a powerful tool that helps to maintain a competitive edge. The company increases its productivity by simplifying and combining communication tools. VoIP services India secures your data and voice and enables the employees of your company to have easy access to the company’s network from anywhere.

People these days use video phones, wireless, desktops and pure IP based phones. Employees and businessmen make conference calls and a number of people are able to take part in a conference at the same time. They also make use of voice mail for these purposes. You can even get each voice mail emailed to you as an audio file attachment. You can directly call from your email, the person back or track miss calls.

Overseas Communication

By using VoIP you reduce your communication cost a lot. Both your personal and business as basic VoIP plans start at a very low monthly rate. You will not be required to pay any extra cost for additional features. You will be able to make local and long distance unlimited calls at very low cost. You will be benefited with features like call blocking, caller-id, 3 way calling and call forwarding.

The modem for VoIP comes free of cost as you will be reimbursed, its cost by the phone. The phone may charge you less for the services or may credit your account. VoIP providers can provide you overseas communications in the plans and make all your incoming calls free of cost. You don’t need a computer; you can plug the same into your phone or base station from your VoIP box.

No Charges for the Caller

Any VoIP service India allows 800 numbers of incoming calls for which you may pay a very low fix monthly rate. These callers need not pay any charges. The other service that this phone provides is a system that will call a few other numbers if you don’t respond to the call. It will finally reach your voice mail if there is no response from you.

You can carry the VoIP modem along with your home or office phone when you are traveling. If you plug it into a high speed internet connection, you can make and receive regular calls from any part of the world. You will be charged on local call basis. 

Convenience and Quality

Many businesses have saved a lot on their bills and enhanced their communication system with the help of VoIP without sacrificing on convenience and quality. Irrespective of the increase in traffic your internet speed remains the same.

You can make cheap calls from India to any part of the world. You can add as many extra lines with the help of VoIP and send multiple phone calls without any connectivity issues. There will not be any interruptions across your IP network.  This system will allow you to save plenty of time that you can devote to focus on what really matters for your business.