Top 10 Reasons to Use Exchange Server for Small Businesses

Exchange Server

A great solution for collaboration and sharing contacts, emailing task and calendar is Microsoft hosted exchange Email with Outlook Web Access and Outlook. For using the hosted exchange there are ten top reasons. Hosted exchange services have enabled a large number of businesses in terms of improving practices of working and efficiency. A few years back if in case you owned a small business server or exchange, then this was available.

Without having to worry about costs and complications of owning a server of your own, the benefits of the MS exchange can be gained with hosted exchange solutions.  Both the software and hardware are looked after well by the company offering the solutions. All that you need to do is get connected to the internet and make the most of it.

Costs related to hosted services have seen a reduction due to the competition prevailing in the market. This indicates that for considering a hosted solution there couldn’t be a better time. What are the 10 reasons behind selecting an exchange server over a server solution onsite, for small businesses?

Simple Setup

For a solution onsite, a configuration, installation and setup are needed and have to be done by a professional which can take a day or two.  All that is required in a hosted solution is user account creation via the control panel and no server for setting up. There are no hassles to face, no time for engineering or obtaining licenses.

Affordable Budget: The monthly payments are very easy to make thus simplifying your budget as compared to an onsite server where there are costs related to downtime, etc.

Price

To run the small business server or an exchange of your own, expenses will need to be incurred on the hardware and license besides hidden costs, related to racking, administration, power, etc. In comparison the hosted exchange server costs less, thus offering great value for money.

Disaster Recovery: As far as disaster recovery is concerned, there is no issue faced with the Microsoft online hosted exchange. Data centers of this exchange are geo redundant. This means that if data is lost at one data center, then it can be recovered from another data center since data storage is not limited to just one single location. Uninterrupted services can be enjoyed besides making your data as safe as possible.

Security: MS hosted exchange by default also offers anti-spam and antivirus as well, so there is hardly anything for you to worry about.

Best Connectivity: The best options possible for connectivity are offered with MS hosted exchange at no extra cost.

Superb Uptime

The uptime offered is about 99.9%. To reach this uptime on an onsite server, it would definitely cost a lot of money.

Scalability: It does not matter, how many accounts you need since the MS hosted solution allows creation of as many accounts needed.

Go Green: This hosted solution is a superb choice to make the environment greener. Both the hardware of the server and power are used in an efficient manner.

Trained Experts for Setting Up: Certified and trained experts help in setting up the MS hosted exchange solution. Any kind issues, if faced, are dealt with by the experts.

How Hosted Exchange Works and How It Can Benefit Your Business

Hosted Exchange Server

Exchange via a hosted service provider, such as Microsoft exchange is considered to be the most popular business email platform in the world. It has robust functions and is easy to use enabling organizations to operate efficiently in today’s digital, email-centric work environment. Small and medium size businesses make use of exchange server for their day to day functioning.

A hosted exchange allows you and your employees’ flexibility to enjoy the freedom of working at anytime from anywhere, while still being fully connected. With easy access to the internet, you can get all your calendars, folders, email contacts and your pertinent data. You will have right at your finger tips everything that you have set up in your Microsoft outlook. This can be easily accessed from wherever you are.

Works with Smart Phones

Your exchange hosting seamlessly integrated with any one of your mobile devices. It may be a Tablet, Windows phone, Blackberry, iPhone or Android. Exchange hosting allows you to work while you are offline. When you are able to plug in into the web, everything gets automatically updated. This type of exchange allows your employees, customers and partners to collaborate with one another conveniently with ease.  

You can schedule meetings quickly by viewing other calendars and make instant modifications and changes to appointments. This will save you a lot of time from sending mails or making calls. You can share emails, files and calendars and assign tasks to others. You can create shared to-do-lists that everyone involved in a project can access. All those who are on the loop will be able to access information. 

Economize On Your Expenditure

Exchange hosting will allow your employees to manage multiple mail boxes. You do not have to log out and log back in again. You can switch to different email address to one location. Your spam emails will be sifted and treated as junk messages. This will help you save time. You can also save a lot on money with hosted Microsoft exchange. If you buy your own you will have to invest a lot of money.

The exchange is cost effective. You have to pay a monthly fee. By outsourcing your IT to these seasoned professionals you will have fewer headaches and save more money. This exchange solution is fully scalable. You can add and remove mail boxes and pay only for the ones that you use.

Data Security

You do not have to make any major investments to cover the times when you have greater resource requirement. If you need to go beyond the standard 25 GB you will have no problem. You will not have to pay more for the same. With exchange hosting you will be provided the best security for your data and your IT team will have nothing to do for the same.

You will get redundant equipment infrastructure, nightly backups, advanced firewall and virus and spam protection. All of these will be housed in a top data centre. Thus exchange hosting makes the job of your employees and the entire organization works easier.

Next Generation Messaging Solution: Microsoft Hosted Exchange Server

Many benefits are offered by the exchange server hosting due to which it is being used popularly by most businesses.  This service will be needed in case yours is a big enterprise or a company where there is requirement for a system for email messaging. There is plenty of similarity between a telephone exchange and the exchange server. 

The physical server

To have the information exchanged inside the systems of emailing and messaging, gateway points are used by the exchange. The server is supplied by the hosting services along with crucial connection required for running and maintaining the system of emailing and messaging. The physical server is housed by the hosting service in a freed up space at the company in a construction that is well secured once the day ends.

 This proves to be very helpful in saving a lot of funds and time.  Besides emailing and messaging the exchange server 2010 also has other attributes including management of contacts, conferencing and calendaring. The store is also able to store, web content, documents, applications. Nntp and http web protocols are used to make them as accessible as possible. 

Benefits provided

A single client is served by a kind of service for hosting called the dedicated server hosting. During the period of lease without sharing the server the client is able to have exclusive rights for usage. Users can make the most of the many options to understand the product in a better way. On MS Exchange there are tutorials available on the internet that could benefit individuals who are more tech savvy.

What are the benefits provided by the hosted MS exchange? One of the biggest benefits for most businesses is that it is possible to get rid of hassles related to business emails. The online business website could always be at a risk to hackers, viruses, scams and viruses. Robust systems and firewalls are incorporated with the help of hosted exchange services ensuring safety.

This exchange service is greatly beneficial to organizations that have employees in hundreds. The server can be added with many more customers along with their calendars, emails, other resources that are applicable and contacts. Before making a final decision of a hosting service of an exchange server, it is important to conduct a study on a number of aspects.

 Technical support

Find out whether or not exchange server hosting is accredited, money back policies are in place, uptime percentages and testimonials of customers are available. Message boards can be checked and search engines can be utilized to find information of this kind. Depending upon the requirements of the business and attributes to search for, the plan for hosting will accordingly vary.

 Ensure to pick only that strategy that provides emailing boxes that are sized substantially and include MBs in the amount allotted for various attachments. For a business that is medium sized around 25 GBs are considered sufficient. Replication at real time needs to be included in the hosting plan. It should also include web applications for virus and spam filtering.  Due to this employees will be able to receive mails, share mails and resources of other kinds on the mobile devices. As part of the plan, there ought to be technical support that is adequate enough.

Benefits of MS Exchange

Hosted Exchange Server

Microsoft Outlook and MS exchange server collaboratively will provide you an effective interaction environment at the work place. The data of the mail box get saved on the Microsoft exchange server. You can easily access with Microsoft outlook and exceptional profile that is generated on the exchange server for every user.

For every profile an open storage technology file is mechanically generated on the computer system of the user which is a previous copy of the mail box of the user on the exchange server. The user can carry out his work with OST files, even when he is not online, and gets coordinated with the exchange server when the internet connection is connected again. It is only when it get coordinated with the exchange server, it mechanically gets transform in PST files.

Helps With Important Data and Mails

The MS exchange OST to PST conversion software helps you to access OST files. This software ensures 100% recovery and makes the damage, corrupted or in accessibly OST files into PST files which are accessible with Microsoft outlook and can be saved on any disk which is visible to the Microsoft hosted exchange.

The hosted MS exchange provides you with tools that are very effective, easy to use and are capable to exchange OST to outlook personal storage table. These tools also convert all the contents attached with the OST files like entries, journals, attachments, calendars, notes, mails, tasks etc. When you use this conversion tool provided by Microsoft hosted exchange, all your mails will be stored in MSG or EML format.

The Capability of This Software

Transform OST to PST software can transform the encrypted or password protected OST files to PST files. This software is capable of working with outlook 2000, 2002, 2003, 2007, 2010 and windows 2003, XP, Vista and Windows 7. You can download hosted MS exchange software free demo or trial version, evaluate the performance and if satisfied purchase the original software.

Microsoft is emerging as a leader in the techno world and is providing classy application and tools to bring communication together into the integrated online world. Its focus on workgroups and productivity has helped it to develop a collection of applications that make it easy to work in multimedia environment. Migrating to any Microsoft exchange has become inevitable.

Microsoft the Best for Outlook Users

Lotus notes was the first workgroup application that made it easy for members to share documents and other information online. Later on it became popular in improving communication amongst workgroup members. The main difference between notes and exchange is that notes is not an email system it is a platform for data base development.

Microsoft exchange according to the users experience is better than notes. If you are an outlook user then Microsoft will be a better option for you but if you are looking for an application platform you can opt for notes. Being a Microsoft client with availability of IT staff trained on MS technology application will provide a feeling of being a rich businessman.